Elettra Collaboration Calendar OLD (SOGo)

Common operations

Create a new event

To create a new event it is possible to:

• click on the "New Event" button on the top-left of the screen;
• double click on the Calendar panel;
• drag on a day/time on the Calendar panel (the starting and ending times are automatically set this way).

Whatever the method, a "new event" window appears.

The usual options for an event are shown and their meaning should be almost straightforward.
When collaborating with other people it is very useful to invite them to events. To accomplish this task it is possible to use the function provided by the omonymous title. A new window hence appears.

In the picture above the autocompletion function is shown (all people in the Elettra Directory are available at any time).
By clicking on the icon that will appear leftmost to any name it is possible to switch that person's role in the event (among Participant, Optional Participant, Non Participant, Chair).

Create a new calendar

From there, it is necessary to give a name to the new creating calendar.

And, voilà, the new calendar appears in the calendars list:

Now it is possible to set some properties and eventually share the calendar with other people.
To access all these options, right-click on the calendar's name:

Note that with Export/Import you can do those operations to/from iCal files (interchangable to Google calendar and many other standard services).

Share a calendar

By using the contextual (right-click) menu it is possible to get to the sharing windows (here after clicking the plus icon in the first window).

Again, here it is possible to search for people in the directory to share the calendar with.
After adding one person, the collaborator appears in the list of people to which this calendar is shared:

The "Subscribe User" checkbox is important. If set, this calendar will automatically appear in that user's list of calendars. If not, he/she will need to search the directory for a calendar to subscribe to (see below).
By double-clicking on one person's name (including the special "Any Authenticated User") it is possible to modify the access rights for that user:

The default settings should be sufficient for most of the needs, so we don't recommend changing these settings. However, for special cases, it is possible to tune the access to any calendar.

Modify calendar properties

From the calendar contextual menu it is also possible to get to the calendar properties windows.

Apart from the usual settings (name, colour etc.) the Notifications panel could be of importance, in particular when a calendar is shared among many users.
The second tab, "Links to this Calendar" is needed to import a calendar to a client program like Thunderbird/Lightning or Apple Calendar/iCal, or to another web-based calendar (most notably, Google Calendar). The CalDAV is usually the best choice when wanting to do operations with a different tool (add, modify etc.).
The ICS or XML are useful to get read-only access to the calendar.
Maximum care must be taken when using these URLs to external services, in order to protect the privacy of the users' data.

Subscribe to a calendar (on this server)

Then it is possible to enter one user's name and then get a list of this person's calendars.
 

To subscribe it is needed to click on a calendar and then press the "Add" button. When finished, the "Done" button brings back to the main screeen.
It is possible to subscribe to any but, without the necessary access rights, the events won't even be readable.

Subscribe to a calendar (on the Internet)

The second button from the left in the calendars button bar can "import" one standard calendar (usually ICS) into the Elettra Calendar. The web calendar URL is needed for this action. After subscribing to a calendar, this calendar events will appear in the central calendar panel.